As we mentioned in a previous Blog post, “How to Increase Engagement”, it’s rare that people want to attend a meeting. Especially if their previous experience has been meetings that were boring, too long or even pointless. So, why have a meeting and what are the benefits of doing so?
Bringing people together for a common goal or purpose, to get their input on a problem or issue, or even to pass on information are great reasons to have a meeting. But, before you decide to have a meeting in lieu of other ways to share information, think about the way many people express themselves. How many use their hands, or facial expressions? You can’t see those in an email, which is one way that people share information. And, what about tone? It’s so easy for misunderstandings to arise when you don’t “hear” tone. You may mistake someone’s tone in an email, and that can cause problems. With that in mind, think about what you want to accomplish before you decide what kind of meeting you want to have; face-to-face or online.
So, let’s talk about brainstorming, which is a function that works well in a face-to-face meeting or even an online collaboration. Brainstorming generates many ideas quickly once a topic is given. Remember to have a clear topic or goal or problem that you want to solve in order to have pertinent ideas generated during a brainstorming meeting, it’s a good idea to have one person capture and collate all of the ideas and share them with the participants. Then meet back together to refine them. If you find that none of the ideas actually address the goal or problem, you may not have been as clear as you thought.
What about collaboration? When you have people who work at the same company, but are so busy going here and there, how can you collaborate on an issue that affects all? By having a meeting where everyone can make connections. It’s important to create a bond between co-workers to get the best out of them. People tend to be more respectful with people they know or care about.
So, now you’re thinking…hey, meetings can be great! Let’s have one right now! Well, you’re enthusiasm is energizing, but, let’s make sure you have a successful one. Check out my other Blog posts on: Interactive Meetings, and Robert’s Rules of Order,. And, if you have virtual meetings, see this one: Effective Virtual Meetings. And, tell me your thoughts!
–Joy Bolluyt, Owner, President and Lead Consultant of Manageta. “Command Your Vision … Experience the Power of a Team!”
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Joy A. Bolluyt © Copyright 2012. WANT TO USE THIS ARTICLE IN YOUR E-ZINE OR WEB SITE? You can, as long as you include: Joy Bolluyt, Owner, President and Lead Consultant, Manageta, is an online business consultant, certified online business manager and virtual teaming expert. She works with highly motivated consultants, business owners, and entrepreneurs that want to GROW their business and take back their LIFE! To schedule a complimentary consult, go to https://my.timedriver.com/L4B6G and visit Blog: http://manageta.com